Staff rota and one-pager pack for Belfast salons

Who it’s for

Belfast and NI salon owners with 2 to 15 staff, maybe a couple of apprentices and a self-employed renter, who run the rota from a WhatsApp group and keep explaining the holiday rules again.

What’s inside

• Weekly rota spreadsheet. Start, finish and break per person per day; hours add up per week; Saturday cover check.
• Holiday planner. Year view with peak weeks shaded (formal season, Christmas) and the Twelfth fortnight marked.
• Holiday request one-pager. How much notice, peak blackout weeks, and where entitlements are explained (nidirect).
• Sickness one-pager. Who to ring, by when, and what happens with that day’s clients.
• Breaks one-pager. When breaks happen on a busy day; points to nidirect for the legal minimums.
• Client handover sheet. Colour formula, notes and next appointment when a stylist is off.
• Salon rules one-pager. Phones, social posting, products, hygiene, closing up.
• Induction checklist. First day and first two weeks for a new stylist or apprentice.

How you use it

1. Put your team and opening hours into the rota.
2. Fill the week; check hours totals and Saturday cover.
3. Edit the one-pagers with your names and numbers.
4. Print and pin them in the staff room.
5. Use the induction checklist with the next new start.

What it won’t do

• It isn’t an employment contract or a staff handbook.
• It doesn’t run payroll or calculate holiday pay or SSP.
• It isn’t legal advice: employment rights in Northern Ireland are explained by nidirect and the Labour Relations Agency, and you should check them.
• It doesn’t cover self-employed chair renters’ contracts.